Here are the step by step process for posting events on the Club site.

1. Get an account for the Club site

In order to post to bostonclub.mit.edu, you must first become a registered user and login with your ID.

To check whether you already have posting privileges, login with your ID to bostonclub.mit.edu, look under "User Menu" for the option "Submit Event" above the login prompt. If this option is not available, you do not yet have posting privileges. To request these, be sure to create a user account and then request privileges from This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Note: Once you are a registered user with "author" privileges to submit events, login and enter the event data, it can take up to one day (but usually only a few hours) for your event submission to be approved and published on the http://bostonclub.mit.edu event calendar.

2. Get an account for SmarTrans 

You'll need to use SmarTrans to keep track of RSVPs and allow people to buy tickets. 

First, post to SmarTrans per your SmarTrans training. If you don't have SmarTrans training, contact VP of Events for the Club or SmarTrans help at the Alumni Association to get onto the training schedule. For the event website,  list http://bostonclub.mit.edu only since long URLs are truncated by SmarTrans.

3. Create event in SmartTrans 

You'll need to specify time, date, cost of ticket.  If you don't have a budget ready, be sure to create one and validate with VP of finance first. 

4. Posting Events on bostonclub.mit.edu (in Joomla):

NOTE: There is a 20-minute timeout set for our Joomla site. This means that, if it takes you more than 20 minutes to compose your page, your session will log out and you will not be able to save the work that you've spent so much valuable time composing. It's a good idea to compose offline, then cut and paste into Joomla so you don't run into this limit. And, if you think you're approaching the limit, save your page, then open it, edit it, and continue working.

That said, to post your event to the calendar, perform the following steps.

Click Submit Event (if you don't see this button, second from bottom in "User Menu", you don't have access to submit events and must create an account and then request Author access from This e-mail address is being protected from spambots. You need JavaScript enabled to view it .)

You'll see 5 tabs.

Select second Calendar tab to set date, starting time, ending time, etc. The details you enter here establish when the event appears on the event calendar. If you do not set the date first, the date will default to today's date.

Then return to first Event tab. Fill in Subject (this is what appears on calendar square and is used as the title)

Choose a Category. Use what seems most appropriate to the character of the event. The selected category will establish what color is used to highlight the event on the Club calendar. (Users can filter our calendar by event type.)

Enter event description into Activity section. This is what will appear in the event description in the newsletter and on the website. You can apply fancy formatting using the buttons.

If you are using SmarTrans, enter event link, e.g., "Register by [date, if applicable] at [URL]".  You can find the SmarTrans URL in the event list in SmarTrans, on the row beneath the event title.

Note: This link *must* be in http: format for Joomla to turn it into a clickable link. "Https" links are not automatically turned into clickable links by Joomla, but you can manually create the link by highlighting specific text, clicking on the "link" icon, and entering the complete https URL. Or, after cutting and pasting the link from SmarTrans to Joomla, change the https to http.

In Location, enter location, e.g., "Walker Memorial, MIT Bldg 50, Cambridge MA".

In Contact, enter all contact details for the event contact, e.g., name, title, email address, phone#.

Click the disk icon to save the article. To cancel out, click the X button.

Unless you have access to publish, it will take up to one day (but usually only a few hours) for your event submission to be approved and published on the http://bostonclub.mit.edu event calendar.